3 Test Email Message Samples To Check Before Sending (2022)

How many times did you happen to see an email with badly written copy, poorly rendered images, or broken links? It happens all the time, in fact, 80% of emails have at least one typo or a broken link or image in them. But such a blunder can cost a company a spoiled reputation no matter if you’re a small company or an enterprise.

If it’s a problem that is consistent with all the emails a company sends you might even risk getting marked as spam by your recipients and getting on a blacklist.

Sending debugged emails (i.e. emails which display well on all devices) is a must for any email marketing strategy. To ensure every transactional notification or marketing email you send is flawless, you need to test critical elements of email infrastructure, deliverability, templates, and other parameters.

In the article, I’ll show you how to test your emails to ensure they get delivered to your recipients without typos, display issues, broken links, or emails and do not trigger a spam filter or get marked on

SECTION 1

Why email testing is important

Let’s start with a 101-type of question: is email testing critical indeed?

Same as email hostings and sending platforms assists in the delivery of personalized marketing emails and increase consumer engagement, email testing is important to make that process smooth and effective. In a broader sense, email testing should be applied to personal and professional emails (follow up emails, invoice messages, job application emails, and other types).

Email testing tools are small business marketing tools that help to find and eliminate errors in an email (message body, subject line) and launch polished email marketing campaigns. But it’s not the only reason many small business owners should use them. Implementing email testing flow allows you to make well-crafted emails, which leads to improved customer experience, increased conversions, and a constantly growing customer base.

The more you invest time in debugging and polishing your emails, the more chances they will reach real customers (or leads) and make them loyal to the brand eventually.

If you skip on full-cycle email testing or just test one parameter, there are high chances of:

  • your emails won’t be delivered at all
  • your emails will go to spam folders
  • HTML emails won’t be rendered
  • images won’t be rendered
  • links (or a CTA button) may be wrong/misleading
  • wrong people can receive wrong emails
  • your domain and IP reputation can be damaged

The consequences of such small, at the first glance, failures can lead to bigger ones: damage of brand reputation, poor customer experience, and revenue loss eventually.

Now you see that email testing is indeed critical. Let’s find out what untested sample emails look like and how to avoid such an experience.

SECTION 2

Test Email Message Samples

Before launching your next email campaign, it’s not enough to choose a sending platform. You need to pay attention to the below three features and check them properly to avoid customer dissatisfaction and getting your letters into spam.

SECTION 3

Test Email Sample 1: Image rendering

The best way to show the importance of image rendering is to compare two emails that seem identical:

3 Test Email Message Samples To Check Before Sending (1)

versus

3 Test Email Message Samples To Check Before Sending (2)

Images: Litmus

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See any difference? While you expect your email to look perfect for every recipient, a number of renderings that differ depending on a device people use to check their inboxes might spoil the whole experience.

You need to check and revise each email to ensure all the users of popular email clients like Gmail, Outlook, Apple Mail, Yahoo! Mail your message correctly with all the bright images you have so carefully chosen to insert.

One of the first rules to follow when it comes to images is starting simple. Never pack your email with tons of images and complex features all at once. You will then spend a lot of time looking for one single element that causes a poor display. It is better to add them one by one, running a test after inserting each new element.

Note: if you can’t decide which image size to use in your emails, go with the classics – 600×650 pixels; it’s still working well

Besides, some elements might look good on a desktop but totally spoil the email on a mobile device. This is why it is important to check not only image rendering but make your emails responsive. By rendering checks, you make email visuals perfect and by ensuring responsiveness, your customers using various email clients and devices can see your beautiful visuals correctly.

SECTION 4

Test Email Sample 2: Email Deliverability & Spam

At least once, each of us has seen such or similar emails:

3 Test Email Message Samples To Check Before Sending (3)

Image: GMass

3 Test Email Message Samples To Check Before Sending (4)

From above, another thing to pay attention to is deliverability and ways to avoid getting emails into spam. No one wants to spend a lot of time crafting a perfect email but never gets it delivered or opened.

While it is true that people often check a spam folder to see whether there is an important email that went there by mistake, there are a lot of recipients who consider emails in a spam folder malicious and get rid of them without opening them.

Email providers utilize complicated algorithms and strong filters to avoid certain emails getting into subscriber inboxes. While it might seem good, even those emails that are not spam might get stuck and never reach the consumer inbox.

While emails you want to send might look like perfect emails to share with customers, unless you conduct testing, you will never know that they might not reach recipients’ inboxes in the end.

To ensure your messages are ready to be sent, there is some advice on how to avoid getting stopped by spam filters:

  • Never use spammy words like “%off”, “FREE”, “PROOF”, too many exclamation marks (!!!) or dollar signs ($$$). Both in a message body and a subject line.
  • Insert 60% of text and 40% of images in the message body. Templates with heavy and excessive images might be considered spam.
  • Warm up your domain. You have to configure DNS and email authentication records.
  • Insert only credible links in the email body. Avoid sharing many links in emails.

3 Test Email Message Samples To Check Before Sending (5)

Example of spam test

It is true that you can check the above elements on your own but doing it with special tools doing spam testing and blacklisting analysis will have a better result. All your emails will be then sent to spam filters and a spam score.

You can therefore fix your test emails and get rid of those elements that might lead your emails to spam folders as well as improve the delivery of your emails to recipients.

SECTION 5

Test Email Sample 3: Email Copy & Links

Make sure you never send such emails:

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3 Test Email Message Samples To Check Before Sending (6)

An example of a poorly formatted and overwhelmingly wordy email (Image: Hiver)

Or emails with links leading to dead pages:

3 Test Email Message Samples To Check Before Sending (7)

Example of a 404-page error (Image: SEJ)

The last but very important two elements to check before hitting the send button are email copy and inserted links. Many marketers and small business owners pay much attention to it, which is totally good. You must test links and email copy. However, don’t emphasize analyzing only these elements since, as you see from above, the tech aspects of emails are critical.

Make sure all the text is well-written, proofread, without any mistakes, with the correct fonts and line spacing. It is important to bear in mind that your text should be easy to read and digest. Work on message structure and use clear CTAs. Don’t make people think but evoke emotions and make sure the textual part leads to action rather than confusion.

On another note, check all the links you use in the text: there should be no misleading or broken links or those with a bad reputation. Such things lead to a spoilt user experience and damage to brand reputation. For instance, you set up a Shopify store and want to experiment with an email marketing campaign. You send an abandoned cart email with a misleading link. How can the customer finish the purchase? Imagine it’s not a single customer but hundreds of them. Very frustrating.

To prevent broken or malicious links, you can either check them by hand, one by one, or use link testing tools to ensure not a single link is missed. They save time, help to improve the quality of all sent emails, and ensure a pleasant customer experience.

SECTION 6

Top Email Testing Tools

With such a wide range of products on the market, it might be rather difficult to choose testing tools that fit your needs.

Let’s discover 6 tools that will help you with testing all the above-described elements.

SECTION 7

Mailtrap

Area of testing: email infrastructure, email deliverability and spam check, HTML template debugging, links analysis

3 Test Email Message Samples To Check Before Sending (8)

Mailtrap is a full-cycle email testing service. Mailtrap imitates the work of a real SMTP server to capture your test emails. It’s a great solution to test all the technical aspects of emails in a safe environment, which means your test email samples won’t reach real users.

From checking templates to analyzing spam scores, from configuring email sending functionality to validating email headers, the service covers everything you need for solid email testing and even slightly more than you expect.

Price: free version; paid plans start from $9,99 per month

Pros:

  • All testing is done in a single environment
  • Set of features allow to test all the technical aspects of emails
  • Quick, easy setup
  • Shared access with team members

Cons:

  • Limited functionality in a free version
  • You need somehow a tech background to evaluate all the power of Mailtrap
  • Very hard to test email sequences for deliverability

SECTION 8

EmailOnAcid

(Video) A size battery paper cards blister packaging line

Area of testing: image rendering, email preview, ensuring of email responsiveness, links checks

3 Test Email Message Samples To Check Before Sending (9)

EmailOnAcid is an email preview tool for rendering and displaying. It helps to check images, links, content along with inbox display and email accessibility.

The service is a good choice if the core area of improvement is the rendering of emails making a custom template for the campaign. It helps to set up responsive email campaigns that will look stunning on 70+ popular email clients.

Price: starting from $73 per month; a free trial is present

Pros:

  • Inbox previews
  • Link & image validation
  • Template library
  • Solid blog with email marketing tips and tricks

Cons:

  • The renderings are not always accurate
  • The full functionality comes with a higher price

SECTION 9

SpamAssassin

Area of testing: a detailed spam analysis

3 Test Email Message Samples To Check Before Sending (10)

SpamAssassin is a great tool for spam tests. It checks email headers and their content to ensure there are no unwanted elements or spammy words.

SpamAssassin uses a system of rules and scores meaning each parameter needs to be tested against the given rules to obtain a spam score (at least, a default value to be accepted). Many available spam checkers use the core principles of SpamAssassin, so this is a classic.

Price: Free

Pros:

  • Email header and text analysis
  • Bayesian filtering
  • DNS blacklists
  • Collaborative filtering databases
  • Internal or local whitelists and blacklists

Cons:

  • Lack of advanced/custom rules
  • Lack of per-user customizations and configurations

SECTION 10

Mail-Tester

Area of testing: email deliverability and authentication, spam and blacklisting.

3 Test Email Message Samples To Check Before Sending (11)

Mail-Tester is a tool for checking email deliverability and authentication. The tool analyzes the server, the message, and the IP from which it was sent and shows what has been configured in the right way and what’s not.

Price: Free (API integration starting from €50/500 tests)

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Pros:

  • Easy to use
  • Shows a detailed report
  • Provides recommendations on what to improve
  • Checks many factors that affect deliverability
  • Checks whether the domain is blacklisted

Cons:

  • Limited functionality

SECTION 11

Grammarly

Area of testing: email content polishing

3 Test Email Message Samples To Check Before Sending (12)

Grammarly is a great tool to check email copy. It marks most grammar, spelling, and punctuation mistakes.

The premium version offers a wider range of features including sentence style, its structure, and vocabulary enhancement.

Price: Free. Paid plans starting from $12 per month

Pros:

  • High level of check accuracy
  • Desktop and mobile-friendly
  • Real-time and fast checking

Cons:

  • No offline option for editing
  • Style and advanced copy checks are rarely sufficient

SECTION 12

Hemingway

Area of testing: email copy structuring, readability improvement

3 Test Email Message Samples To Check Before Sending (13)

Hemingway is a useful tool for checking readability. It highlights those sentences that seem too long and difficult to read. The tool underlines passive voice and adverbs that might be unnecessary and need to be replaced. Hemingway then provides a score and tips on what to improve in the text to increase its readability.

Price: free online version, $20 for a desktop version

Pros:

  • Formatting features
  • Underlining difficult-to-read sentences
  • Easy import from and export to other resources

Cons:

  • Will not replace human editing 🤓

SECTION 13

Over to you!

It might seem rather intimidating to get your hands on such a large number of testing tools but once you start with email testing, you will be wondering how you ever lived without it. Things like a low deliverability rate, an abundance of spam words, and poor spelling will not only affect user experience but result in a bad company reputation.

Avoid test email mistakes outlined above, choose the most suitable tool. And effortless email testing to you!

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FAQs

What should I check before sending an email? ›

The four things you should look for are:
  1. Make sure it's not emotional. “Email is for information and tasks,” Crenshaw said in his course. ...
  2. Check the subject line and make sure it's on topic and typo-free. The subject line is the most important part of the email. ...
  3. Check the body for clarity. ...
  4. Check attachments and links.
Mar 18, 2019

How do you test email functionality? ›

It couldn't get any easier to test email functionality.
  1. Download Papercut.
  2. Run Papercut, while running it sits in your tray.
  3. Configure your application's smtp host to the machine running Papercut.
  4. Watch Papercut receive the emails and view the contents.
  5. When you are done. Close Papercut.

How do you send a test email to manager? ›

Sending A Test Email
  1. Click Email tab.
  2. Click New and choose New Email.
  3. Add required fields and a message body. Note: Advanced Email Editor tool is implemented in March 2019. ...
  4. Under Preview & Send of navigation bar, click Send test email.
  5. Type in email address(es) ...
  6. Click Send.

What is important when sending an email? ›

Sending an urgent or time-sensitive email message to your team? Let recipients know a message needs their attention. Just add an appropriate heading to the subject of your message to highlight your request.

How do you write a test message? ›

State the fact under test.
...
In summary:
  1. Aim for descriptive/useful test method names (this will often remove the need for a message)
  2. Aim to have one assert per test (so that the test method name can describe that single purpose)
  3. Include a message as a last resort (eg. if the above cannot be adhered to)
Dec 20, 2011

How do you test emails in Gmail? ›

There are two options for testing your dynamic emails in Gmail: Use Gmail's AMP for Email Playground to draft AMP emails, see a live preview, and have your emails sent to your own Gmail account for testing. Navigate to Gmail Settings > General > Dynamic email and click Developer settings.

Why do we test email? ›

Email testing allows you to view your email before sending it out to your subscriber list to verify links, design, spelling errors, and more. Many platforms like Campaign Monitor offer a way to preview the email in a web app or send a test email to yourself (see how Campaign Monitor helps you do that here).

What email client should I test? ›

Which email clients should I test in?
  • Test your email in every single email client and device. ...
  • Use the email client market share data—and only test in the most popular clients. ...
  • Test in the email clients that matter most to your audience.
Apr 3, 2020

How do I check the content of an email? ›

Here are some great tools we recommend checking out.
  1. Litmus. So, let's get this one out of the way right off the bat. ...
  2. Mailtrap. MailTrap offers a wide variety of email tests you can perform on your email, including preview testing. ...
  3. Email on Acid. ...
  4. Preview My Email. ...
  5. Inbox Inspector. ...
  6. HTML Email Check. ...
  7. 7. Mail-Tester. ...
  8. SenderScore.
Apr 10, 2019

How do you send a professional email? ›

Here are some tips and tricks for writing a successful and meaningful professional email:
  1. Start with a meaningful subject line. ...
  2. Address them appropriately. ...
  3. Keep the email concise and to the point. ...
  4. Make it easy to read. ...
  5. Do not use slang. ...
  6. Be kind and thankful. ...
  7. Be charismatic. ...
  8. Bring up points in your previous conversation.

What should you always check for before sending an email quizlet? ›

It is proper netiquette to always have one before sending an email. Contains the body of the message. It is proper to have a Greeting, Message & closing. A few lines of text that appear at the bottom of each message you send, generally consisting of the sender's contact information.

What do I need to do to send an email? ›

Write an email
  1. On your Android phone or tablet, open the Gmail app .
  2. At the bottom right, tap Compose.
  3. In the "To" field, add recipients. You can also add recipients: In the "Cc" and "Bcc" fields. ...
  4. Add a subject.
  5. Write your message.
  6. At the top of the page, tap Send .

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